Hello,

The Exhibitor Resource Center is now available for The Emerald Conference exhibitors and sponsors! Make sure to review these important documents about exhibiting at The Emerald Conference.

Exhibitor registration will be a unique link sent to the primary contact for your booth. This is expected the week of February 6th. 

INSURANCE

Insurance purchased from our third-party partner is required to exhibit at The Emerald Conference.  Please CLICK HERE to complete the form and purchase your insurance before February 17th.


HOTEL

Loews Coronado Bay Resort, 4000 Coronado Bay Rd, Coronado, CA 92118

For reservations and to book in the block please call the hotel directly at #1-800-235-6397 and use code: EMR226.

·        Cutoff date is: February 8, 2023

·        Group Rates available: February 23- March 7, 2023

·        Guest Room Rates: starting at $254 + tax

·        Resort Charge has been waived for registered group guests.

·        Self Parking: 50% off

CLICK HERE to reserve now

EXHIBITOR LOAD-IN/LOAD-OUT SCHEDULE

Wednesday, March 1

7:00 p.m. – 9:00 p.m. Exhibitor Move-In Pavilion

*All exhibits must be installed and complete by Thursday, March 2 at 9:00 a.m.

Friday, March 3

2:30 p.m. – 9:00 p.m. Exhibitor Tear Down Pavilion

*Exhibit floor must be cleared of all freight no later than 10 p.m. Tuesday, March 1st.

EXHIBIT HOURS

Thursday, March 2nd

  • 10:00 a.m. – 12:30 p.m.
  • 12:30 p.m. – 1:45p.m Hall closed for Lunch
  • 1:45p.m. – 7:00 p.m.

Friday, March 3rd

  • 10:00 a.m. – 12:30 p.m.
  • 12:30 p.m. – 1:45 p.m. Hall closed for Lunch
  • 1:45 p.m. – 2:30 p.m.

EXHIBITOR DEADLINES

February 1 – Shipping warehouse opens to receive freight

February 8 – Book your hotel rooms through Loews Coronado Bay Resort

February 17 – Submit your proof of insurance to savannah.brown@mjbiz.com

February 17- Register your onsite staff

February 22- Email shipping information form to INFO@reflexeventservices.com

February 22 – Encore AV orders due

February 24- Last day order lead retrieval

February 28 – Last day freight will be received at warehouse

March 1 – Show site deliveries accepted from 1:00 p.m. – 7:00 p.m.

Questions? Contact Molly at Molly.McElwain@mjbiz.com
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